253.777.0763    Get SUPPORT

Graemouse Technologies Blog

Tip of the Week: Excel Features for the Power User

Tip of the Week: Excel Features for the Power User

As useful as a spreadsheet can be to convey information, they can be a little drab and disengaging if the full capabilities of Microsoft Excel aren’t understood and leveraged. For today’s tip, we’ll go over a few little-known and underutilized features that can help you create spreadsheets with both more style, and more utility.

Visible Zeros
There is a fair chance that, at some point, you will need to input data into Excel that begins with zeroes, whether you’re documenting serial numbers or what have you. The trouble is, Excel has a habit of hiding these zeros, so 0056907 would display as 56907. This unfortunately renders the data inaccurate. However, an easy fix to this is to just add a quotation mark in front of the number. This prevents the zeros from being omitted, so instead of resulting in 56907, you would keep your original “0056907.

Adding a Drop-Down List
Adding a drop-down list to a spreadsheet is a simple, yet effective way to limit the input a particular cell will accept. The first thing you have to do is select the cell that needs to have drop-down capabilities, and then click Validate in the Data tab in the header menu. On the Settings page of the window that pops up, there will be a menu labelled Allow. From that menu, select List and highlight the cells that make up the options you want in your drop-down, and finally, click OK.

Accessing Tools on the Developer Tab
Depending on your needs, you may require some more advanced capabilities in your spreadsheet, like creating option buttons, creating macros, and other features. These can all be found in the Developer tab, which is hidden by default. In order to access it, you will first have to access the Excel menu at the top of your screen and select Preferences. Once you’re provided with the Preferences menu, select Ribbon & Toolbar. You will then see a list of the various options that you can add or remove from your Tabs. Selecting Developer will give you access to the tools that tab contains.

Shading Every Other Row
If spreadsheets have any faults, the eye can easily wander when one is looking at them. Adding shading to the formatting, more specifically, to break up individual rows can be very helpful to someone trying to read the information the spreadsheet has to share. To do this, you will need to highlight the area where you want to display the effect or use the Select All shortcut (Ctrl + A) to apply the effect to the entire sheet. In the Home tab, click into Conditional Formatting and select New Rule from the drop-down menu. You will then have a Style drop-down menu to select from, from which you should pick Classic, after which you should select Use a formula to determine which cells to format. Enter the formula =MOD(ROW(),2) and pick your desired color, and your spreadsheet should be striped quite nicely.

Do you know any other tricks to improve the use of Microsoft Excel? Share them in the comments!

5 Useful Cloud Apps for Small Businesses
The 3 F’s of a VoIP Solution


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Friday, February 22 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Cast Addiction NIST Operating System Password Saving Money Innovation Redundancy Cortana Data Recovery Current Events Audit VoIP Private Cloud Ransomware Vulnerability Save Money Wi-Fi Workplace Tips Smartphones Software Tips Social Privacy Settings Remote Monitoring Windows 10 Paperless Office IT Support Managed Service Telephone Systems Comparison Google Drive Social Engineering Criminal Cybersecurity Data Breach Specifications Windows Avoiding Downtime BDR Access Control Email Productivity Virtualization Applications Network CES Phishing Browser Android Malware Scam Small Business Practices Vendor Skype Office 365 BYOD Cloud Server IT Management Upgrade Training Mobile Device Management Alert Document Management Unsupported Software Keyboard Voice over Internet Protocol Content Management Servers Outsourced IT Workers Artificial Intelligence Business Computing Computers OneNote eWaste Mobile Devices Employer-Employee Relationship Mobile Device Networking Spam Employee Mobility Two-factor Authentication Warranty IT Plan How To Communications Computer Sports Internet Social Media Data Security Word Hosted Solutions Fraud Spam Blocking Identity Theft Software as a Service Leadership Cache Infrastructure Best Practices Data Backup Cryptocurrency Outlook Microchip Quick Tips Windows 7 Disaster Recovery Samsung Virtual Assistant Managed IT Services Smart Tech Travel Net Neutrality Efficiency Health Remote Worker Chrome Business Management Digital Signature Connectivity App Collaboration Holiday Backup Law Enforcement Bring Your Own Device Hiring/Firing Smartphone Online Shopping Screen Mirroring Miscellaneous Money Managed IT Cybercrime Government Cloud Computing Security Value Network Security Hardware Hackers Business Intelligence Blockchain Downtime Managed Service Provider Passwords Smart Office HIPAA Telephone System Start Menu Managed IT Services Apps IT Services FCC Bandwidth Website Automation WiFi Electronic Medical Records Technology User Tips Router Office Update Search Engine Information Human Resources Telephony Botnet Data Managing Stress Microsoft Facebook Machine Learning Evernote Computer Fan VPN Internet of Things Business Continuity Data Storage Hosted Computing Google Docs Data Protection Google Communication Tech Term Tip of the Week Public Cloud Business Gadgets Software Windows 10 Encryption Entertainment Microsoft Office

Newsletter Sign Up