253.777.0763    Get SUPPORT

Graemouse Technologies Blog

Graemouse Technologies has been serving the Lakewood & Tacoma area since 2007, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Use Microsoft Word To Create Envelopes For Your Contacts

Tip of the Week: Use Microsoft Word To Create Envelopes For Your Contacts

Microsoft Office has long been a valuable asset for all types of businesses, but would you be surprised to hear that most organizations don’t take full advantage of it? All of the most recent editions of programs like Microsoft Word, Excel, and PowerPoint are designed with powerful, user-friendly interfaces that allow your business to do lots of neat things. In fact, you can create a professional envelope for your organization, add a list of contacts from a CSV file or from Outlook, and so much more.

Step 1: Open a New Document
Blank Page

Step 2: Access the Layout Menu

Step 3: Change the Size of the Page
You want the page to be set to the proper envelope size. If you need to know what size your envelopes are, try checking the box. #10 is generally the traditional letter envelope.
Envelope 10

Step 4: Check the Layout
Before proceeding, make sure that the layout has changed to the proper size.
Envelope 10 Resize

Step 5: Go to the Insert Tab and Select Text Box
Insert Tex Box

Step 6: Use the Simple Text Box Option
This will be used for your return address.
Insert Tex Box2

Step 7: Update the Address and Draft the Text to the Desired Location.
Drag to Position

Step 8: Remove the Border Around the Text Box
You can do this by right-clicking the box and selecting Format Shape. Switch the radial button from Solid Line to No Line.
Remove Border

Step 9: Style and Brand Your Return Address
You can use the Font options to customize the appearance of your return address. Make sure you don’t forget your logo.

Step 10: Start Your Mail Merge
First, let’s add another Text Box. You should remove the standing text and leave the cursor right where it is in the box.
Mail Merge 5

Step 11: Load Your Contacts
To do this, access Select Recipients and check the source of your contacts. You’ll need a CSV file for this next step.
Mail Merge 1

Step 12: Select Address Box. This appears in the text box that you created earlier.
Mail Merge 6

Step 13: Follow the Directions to Format Your Address
Mail Merge 4

Step 14: Preview Your Results
Use the Preview Results option to check that the addresses are displaying properly, are simple to read, and fit on the envelope. This might change depending on how many recipients you have. Just scroll through them to ensure that the formatting remains the same throughout them all.
Mail Merge 7

Step 15: Save or Print
That just about wraps it up. You can finish your work or print them out as you see fit.
Mail Merge 8

For more great tips and tricks, subscribe to Graemouse Technologies’s blog.

Don’t Underestimate The Value Of Managed IT
Why Windows Ink Is So Useful In The Business Setti...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Monday, 26 February 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Marketing Artificial Intelligence Internet IT Management Data Backup Voice over Internet Protocol Software Computer Care Work/Life Balance FCC Outlook Internet of Things Patch Management Travel Microsoft Office Email Software Tips Computers Facebook App Privacy Relocation Online Shopping Downtime Computer Fan Law Enforcement Cloud Public Cloud Botnet Advertising Flash Cortana Flexibility Keyboard Cybercrime Operating System Managed IT Services Office Network Chrome Business Computing webinar Windows 10s Miscellaneous Physical Security Big Data Google Apps Microsoft Virtualization Online iPhone Data Breach Social Media Outsourced IT Redundancy Infrastructure Content Management Business Mangement Upgrade Managed IT Samsung IT Plan Windows 10 HIPAA Automation Communications Small Business Networking Humor Collaboration HBO Google Avoiding Downtime Leadership User Tips Screen Mirroring CES Tip of the week Data Storage Android Malware Office 365 Windows 10 Website Two-factor Authentication Government Data Recovery Cloud Computing Smartphones Windows Windows Server 2008 Hybrid Cloud Charger Google Docs IT Services Workers Hardware Telephone Systems Data loss Disaster Recovery Saving Money Mobile Device Management Word Business Intelligence Telecommuting Wi-Fi Multi-Factor Security Google Drive Bandwidth Tools BDR Computer History Network Congestion BYOD Legal Human Resources Ransomware Backup Unsupported Software Data Security VoIP Alert Spam PDF Security Evernote Title II Router Meetings Bring Your Own Device Tip of the Week Business Management Best Practices Data Internet exploMicrosoft Cybersecurity Root Cause Analysis Wireless Charging Settings Innovation Health Private Cloud Credit Cards Specifications Scam Millennials Start Menu Phishing Files Productivity Conferencing eWaste Business Comparison Gadgets Vulnerability Communication Password Criminal Managed IT Services IT Consultant Net Neutrality Hosted Solutions Electronic Medical Records Smartphone Managed Service Provider Spam Blocking Data Management Technology OneNote Identity Theft Solid State Drive Mobile Devices Windows 7 Trending Remote Monitoring Efficiency Supercomputer Browser Business Continuity Employer-Employee Relationship Fraud Hackers Remote Work Money Passwords Audit Password Manager Skype Network Security IBM Emails Social Engineering Save Money Server Digital Signature Blockchain How To User Error

Newsletter Sign Up