Secure AI Rollout
Put an approved AI assistant in your team's hands, set up so it only reaches what it should
Turn on AI without exposing what should stay private
AI assistants built into your email and file platform can search everything a user has access to. If permissions on shared folders, sites, and mailboxes are loose, an assistant can surface sensitive files to people who were never meant to see them. That is why a secure rollout starts with access, not with the AI.
Graemouse reviews and tightens who can reach which files, sites, and mailboxes, puts sign-in and data protection controls in place, and configures the approved AI assistant. We start with a pilot group, adjust based on what we learn, and then expand to the rest of your business with training and help desk support. Your staff get a useful tool, and you know exactly what it can and cannot reach.
A secure AI rollout includes:
- Access cleanup: A review of file, site, and mailbox permissions, tightened before AI can search them.
- Sign-in and data controls: Multi-factor sign-in and data protection settings in place before launch.
- Pilot first: A small group tests the assistant so problems are found early.
- Business-wide launch: Rollout to everyone with training and help desk support.
Part of our AI services for business
Secure AI Rollout works best as part of a plan. Most businesses start with an AI Governance Review, then add a secure rollout, staff training, ongoing management, and automation as they are ready.
We support law firms, CPA and accounting firms, financial advisors, healthcare practices, and growing businesses with 10 to 250 people across Tacoma, Seattle, and Western Washington, and we manage IT and cybersecurity for businesses like yours every day. See all of our AI services for business.
What our clients say about Graemouse
They’re awesome!
“Graemouse has done an excellent job for our firm for the past 2 years that they've worked with us. We love them, especially PJ & Ben. We can always count on them to take care of our needs completely and in a timely manner. They come up with great ideas for saving money with new products and for being more efficient with the products that we currently use. They’re also really nice people to work with, and really seem to care when we have a problem. They’re always quick to respond, and get our needs taken care of. They are, by far, the best IT company I've work with. Jacobs & Jacobs will continue with them for years to come. They’re awesome!”
What a Team!
“We have worked with Graemouse for 10+ years. I know they are doing a great job when I haven't had to call them for months at a time. But if I do they are quick to respond and they do a great job. They have a very proficient system in place to file a ticket when we have an issue. I would and have recommended Graemouse to many of my business associates.”
Great IT Team!
“We are a small business that was quickly expanding and rapidly integrating remote and mobile networking. As we grew, we struggled to keep both our in-house and remote technology operating smoothly with a positive user-end experience. Graemouse stepped in to provide our firm with the full range of service and expertise we needed. With affordable solutions, they have helped us decrease our downtime and function at optimal levels while also ensuring our data and systems were secure and safe as we expanded to remote and mobile networking. Graemouse has a professional and proactive team that has provided extremely responsive support, both with remote management and hands-on onsite visits when needed.”
Frequently Asked Questions
Do we need an AI Governance Review first?
Do we need an AI Governance Review first? It is not required, but it is the best starting point. The review shows which tools are already in use and gives you a policy and approved toolset, which tells us exactly what to set up.
Which AI assistant should we use?
Which AI assistant should we use? We recommend an assistant that fits the platforms you already use and your confidentiality needs, as part of the approved toolset from your governance review.
How long does a rollout take?
How long does a rollout take? It depends on your size and how much access cleanup is needed. We give you a plan with timing before we start, and the pilot group usually tells us how fast to expand.